Scope

The Management Executive Assistant provides comprehensive administrative and operational support to a Chief Officer (function leader), ensuring efficient workflow and effective communication. This role involves managing the Chief Officer’s calendar, travel arrangements, correspondence, meetings/events, and confidential information, while also providing project support and acting as the primary point of contact for the Chief Officer.

Responsibilities

▪Manage the Chief Officer’s calendar, scheduling appointments, meetings, and events.

▪ Prioritize and coordinate conflicting schedules and commitments.

▪ Plan and coordinate all aspects of the Chief Officer’s business travel, including transportation, accommodation, and itineraries.

▪ Ensure travel arrangements are efficient and cost-effective.

▪ Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.

▪ Draft and prepare written communications, such as emails, memos, and letters, on behalf of the Chief Officer.

▪ Arrange and coordinate meetings, conferences, and events for the Chief Officer.

▪ Prepare meeting materials, agendas, and take minutes as required.

▪ Maintain organized and up-to-date filing systems for executive-level documents and records.

▪ Conduct research and gather information to support the Chief Officer’s decision-making processes.

▪ Track and process the Chief Officer’s expenses, ensuring compliance with company policies and regulations.

▪ Prepare expense reports and maintain accurate records.

▪ Provide administrative and operational support for special projects or initiatives assigned by the Chief Officer.

▪ Coordinate with cross-functional teams and stakeholders as needed.

▪ Handle confidential and sensitive information with utmost discretion and professionalism.

▪ Maintain strict confidentiality regarding executive-level matters and communications.

▪ Recommend training and development intervention ns for team members to build their capabilities.

▪ Contribute to the identification of opportunities for the continuous improvement of systems, processes and practices to increase productivity and operational efficiency.

▪ Implement all relevant Department’s policies, processes, procedures and instructions so that work is carried out in a controlled and consistent manner.

▪ Contribute to the preparation of timely and accurate reports to meet departmental requirements, policies and standards.

Qualification

▪ Bachelor’s degree in Business Administration or equivalent from a recognized and accredited university is required

▪ Master’s degree in Business Administration or equivalent from a recognized and accredited university is preferred

▪ Demonstrated proficiency in oral and written English

▪ 5 years’ experience in similar or related field.

▪ Located in Dammam/Khobar