The executive secretary will Provide comprehensive administrative support to senior management by managing schedules, meetings, communications, reports, and documentation while ensuring efficient office operations, effective coordination, and confidentiality.

1- Executive Support

• Manage executives' calendars, schedules, appointments, and travel arrangements.

• Coordinate and organize meetings, conferences, and corporate events.

• Prepare agendas, presentations, reports, correspondence.

• Attend meetings, record minutes, and monitor the implementation of action items.

• Handle confidential and sensitive information with discretion and professionalism.

2- Office Administration

• Oversee day-to-day office operations to ensure efficient workflow and productivity.

• Maintain office systems, filing structures, records, and documentation.

3- Communication & Coordination

• Serve as the primary point of contact for internal and external communications on behalf of VP.

• Screen and prioritize phone calls, emails, and visitor inquiries.

• Coordinate communication between departments and VP.

• Draft, review, and distribute official letters, notices, memoranda, and reports.

4- Meeting & Event Management

• Plan and coordinate executive meetings, workshops, and corporate events.

• Arrange meeting and catering requirements when necessary.

• Prepare meeting documentation and presentations.

• Track meeting decisions and follow up on assigned tasks and deadlines.

5- Document Control & Records Management

• Maintain accurate records and document management systems.

• Monitor document approvals and version control processes.

• Prepare periodic reports and management summaries as required.

6- Administrative Reporting

• Prepare monthly and periodic management reports.

• Track administrative performance indicators and office activities.

• Monitor deadlines and support management in achieving operational objectives.

• Bachelor's degree in Business Administration, Management, or a related field.

• Minimum of 5-7 years of experience in executive administration, office management, or secretarial roles.

• Professional certification in office administration or executive secretarial practices is an advantage.