The position supports the effective financial and procurement operations of the assigned business unit, with primary responsibility for financial transaction processing, budgeting support, reconciliations, reporting, invoicing, and monitoring of outstanding financial activities. The role also supports procurement processes, including vendor registration, purchase requests, bids and tenders, service entry processing. The position works closely with Finance, Procurement, vendors, and internal stakeholders to ensure accurate, timely, and compliant execution of financial and procurement activities.

• Support financial operations through accurate processing, monitoring, reconciliation, and reporting of financial transactions for assigned business units.

• Support annual budgeting and ongoing budget management, including budget preparation, monitoring, variance review, budget adjustments, and rectification requests.

• Prepare financial reports for management covering expenditure, commitments, budget utilization, variances, and other relevant information to support decision-making.

• Perform monthly reconciliations, investigate discrepancies, monitor aging reports, and follow up on outstanding receivables and invoices to support timely settlement and closure.

• Manage and reconcile P-Card transactions and WBS creation requests, ensuring complete supporting documentation, accurate allocation, and timely follow-up.

• Prepare customer quotations and process Shopify invoices in accordance with approved pricing and financial procedures, maintaining appropriate supporting documentation.

• Support the end-to-end procurement process, including PRS processing, advance payment requests, Service Entry Sheets (SES), and related procurement activities.

• Support vendor registration and onboarding by coordinating required documentation and follow-up with vendors and Procurement to ensure timely completion of the registration process.

• Assist with the review of bid and tender documents and prepare financial responses by coordinating requirements with relevant stakeholders.

• Coordinate material and spare-parts requirements, prioritize urgent purchase requests, and expedite critical orders to support maintenance activities and minimize equipment downtime.

• Work closely with Finance, Procurement, vendors, and internal stakeholders to resolve purchasing, invoicing, payment, and other transaction-related issues and support vendor performance monitoring.

• Maintain accurate and auditable financial, procurement, and operational records, while identifying opportunities to improve processes, strengthen controls, reduce cycle times, and enhance operational efficiency.

• Provide backup support for procurement activities; maintain confidentiality of sensitive information; and promote safe working practices by identifying and reporting health and safety concerns.

• Promoted proactive safety practices by identifying risks and reporting health and safety concerns to management.

• Work closely with the VPR Finance/Business team to support procurement activities across the department and facilitate efficient processing and coordination.

• Support procurement activities, including sourcing requirements, vendor coordination, and follow-up with the Procurement Department.

• Create and process purchase requisitions (PRs), ensuring accuracy, appropriate budget allocation, and compliance with approval requirements.

• Efficiently manage a varied workload; accomplishing tasks with minimal supervision.

• Team player with a flexible can-do attitude.

• Excellent problem solving and analytical skills.

• Strong planning and organizational skills.

• Ability to communicate in a clear and concise manner.

• Excellent command of the English language (read, write and speak English).

• Ability to work effectively in a multi-cultural international environment and help foster a cooperative work environment.

• Highly proficient in Microsoft Office applications.

• Bachelor’s degree in administration or finance and accounting.

• 4+ years of experience in planning and procurement management.

• Experience in unit management, financial oversight and project data management.