To provide high-quality administrative and coordination support to the assigned department and its leadership, enabling efficient day-to-day operations and effective delivery of departmental priorities. The role manages key administrative activities, coordinates across internal and external stakeholders, tracks actions and deliverables, and provides flexible support to the Executive Office and wider division as required, while ensuring professionalism, confidentiality, and compliance with University policies and procedures.

•Provide comprehensive administrative and coordination support to the assigned function head and department, including calendar management, meetings, appointments, correspondence, documentation, and business travel.

•Coordinate meetings and leadership activities, including preparation of agendas and materials, recording minutes and actions, and following up on agreed deliverables.

•Work closely with department heads and internal stakeholders to coordinate administrative and operational requirements, facilitate requests, and ensure timely completion of actions.

•Support the preparation and consolidation of reports, presentations, updates, correspondence, and other information required by leadership.

•Track key actions, requests, deadlines, and deliverables, proactively following up and escalating issues where appropriate.

•Coordinate and support departmental and divisional events, workshops, visits, meetings, and other activities, including logistical arrangements where required.

•Provide flexible administrative and coordination support to the Executive Office during high-priority activities, special assignments, and periods requiring additional coverage.

•Maintain accurate records and documentation, handle confidential and sensitive information appropriately, and ensure activities comply with relevant University policies and procedures.

•Identify opportunities to improve administrative processes, coordination, efficiency, and service delivery, and support special projects and cross-functional initiatives as assigned.

•Bachelor’s degree in Business Administration, Management, Office Administration, or a related field; or an equivalent combination of education and relevant professional experience.

•Excellent written and spoken English; Arabic language capability is an advantage.

•Minimum 3–5 years of relevant administrative, executive support, or coordination experience, preferably within a complex, international, academic, or corporate environment.

•Demonstrated experience supporting senior leaders and coordinating across multiple stakeholders or departments.

•Experience supporting projects, events, or cross-functional initiatives is desirable